The Town of Munster provides meeting rooms for individuals and groups as a public service. Meeting rooms may be reserved only by representatives of a not-for-profit organization that covers the Munster area. Groups are considered not-for-profit when their mission serves an educational, cultural, charitable, political or civic purpose. Not-for-profits include 501(c)3 corporations, as well as unincorporated associations, groups or clubs. Commercial ventures of any kind are excluded from this classification. The booking of a meeting room does not imply Town endorsement of the content and speakers of meetings held in the Town Hall.
All meetings must be open to the public without charge. An exception is made for meetings of staff, official committees, commissions, and boards of the Town of Munster, as well as other governmental bodies which may, when permitted by law, be closed to the public.When not needed for Town use, meeting rooms are available on a first-come, first-served basis for meetings that are educational, cultural, political, civic, or charitable. Meetings may not disturb the normal operations of the Town or pose a safety hazard.
The sale, advertising, solicitation or promotion of products or services is not allowed in Town meeting rooms. Admission fees, fundraising and collecting donations are not permitted before, during or after meetings. Off-site admission fees or pre-payment to attend a meeting are not allowed. Presentations that are primarily commercial in nature, rather than educational, are not permitted. Meeting rooms may not be used for private social gatherings or parties.
The Town of Munster reserves the right to cancel any reservation due to unforeseen circumstances, including those which reasonably cause the Town Administration and/or Town Staff to view the meeting as likely to materially and substantially interfere with the proper functioning of the Town Hall or likely to create excessive noise or a significant safety hazard. Any person reserving a room must present picture identification before staff will open the meeting room or provide necessary keys to gain entry.
Persons requesting the use of a meeting room must assume legal responsibility for their group's activities in the Town Hall, and agrees and see that the group follows all of the rules and regulations. Any group that abuses the meeting room privilege shall lose the right to use the meeting rooms.
All users are responsible for complying with the provisions of the Americans With Disabilities Act, which require that a meeting or materials at a meeting be provided in an accessible format in response to a request.
The Town of Munster is not responsible for any accidents that may occur on Town property to individuals attending programs or meetings in the Town Hall. Organizations using the meeting rooms will be held responsible for any accidents occurring as a result of the group's activities. Meeting room users will be held responsible for any damage to the Town of Munster buildings, grounds, or equipment due to negligence or willful misconduct.
At the conclusion of a meeting, the room must be returned to its original condition, locked (including Town Hall front door), and keey returned to Police Dispatch..
Groups are considered not-for-profit when their mission serves an educational, cultural, charitable, political or civic purpose. Not-for-profits include 501(c)3 corporations, as well as unincorporated associations, groups or clubs. Commercial ventures of any kind are excluded from this classification.